Accounting - Payable Overview

Overview

The Payables tab displays all money the firm owes to internal brokers, outside brokers, vendors, and franchise fees, along with their status and payment details. The page shares the same structure as the Summary tab, including the Financial Summary sidebar with a hide/show toggle.

Filters

Filter	Description
Keyword Search	Search by keyword across all payable fields.
Payable Status	Filter by Open, Paid, Pending, or All Expenses.
Broker / Brokers	Filter by one or more brokers.
Date Range (Due Date)	Filter by payable due date.
Office	Filter by associated office.

Payable Statuses

Status	Description
Open Expenses	All unpaid payables.
Pending Expenses	Payables expected to be paid where the related receivable has been paid.
Paid Expenses	All paid payables.
All Expenses	All payables regardless of status.

Here's the rewritten version:

Payables

A guide to viewing, filtering, and managing payables in Dealius, including payment processing, expenses, and payment vouchers.

Overview

Filters

Filter	Description
Keyword Search	Search by keyword across all payable fields.
Payable Status	Filter by Open, Paid, Pending, or All Expenses.
Broker / Brokers	Filter by one or more brokers.
Date Range (Due Date)	Filter by payable due date.
Office	Filter by associated office.

Payable Statuses

Status	Description
Open Expenses	All unpaid payables.
Pending Expenses	Payables expected to be paid where the related receivable has been paid.
Paid Expenses	All paid payables.
All Expenses	All payables regardless of status.

Row Highlight Colors

Color	Meaning
Green	Payable is ready to be paid — the related receivable has been 100% received.
Orange	Payable has been partially paid.
Pink	Related receivable has an open balance — requires a Clear Open Balance action.

Note: Franchise Fee payables only turn green (Pending status) once at least one internal broker has been paid.

Sidebar — Financial Summary

Values update based on the Payable Status filter and the payables currently displayed in the grid.

Open / Pending / All Payables:

Metric	Description
Deals	Number of deals matching the current filters.
# of All/Open/Pending Payments	Count of payments by status.
All/Open/Pending Gross Payable	Total gross payable amount.
All/Open/Pending Expense Payable	Sum of deal expenses entered in the Expenses section on the Deal Profile.
All/Open/Pending House Broker Gross Payable	House broker gross payable amount.
All/Open/Pending Outside Broker Gross Payable	Outside broker gross payable amount.
All/Open/Pending House Net	Sum of House Net associated with Total Gross (inclusive of open balance).
All/Open/Pending Fee Payable	Franchise fee payable amount.

Paid Payables:

Metric	Description
# of Deals	Number of deals.
# of Paid Payments	Number of paid payables.
Total Gross Received	Sum of Broker Net paid to outside and house brokers plus House Net. Equals the receivable amount.
Paid Outside Broker Gross	Sum of all paid Broker Net to outside brokers.
Paid House Broker Net	Sum of all paid Broker Net (before expenses) to house brokers.
Paid House Broker Expenses	Sum of all deal and non-deal expenses paid by house brokers.
Paid House Broker Net After Expenses	Sum of all paid Broker Net after expenses for internal brokers only. Excludes outside brokers and fee payments.
Paid House Net	Sum of House Net relative to the amount covered by paid payables (before expenses).
Paid House Expenses	Sum of all expenses covered by the House.
Paid Franchise Fee	Total franchise fee amount paid.

House Net After Expenses = House Net − FFE Amount per Broker − House Expenses

Payable Actions

Make Payment — Available for unpaid payables.
View Payment — Available once a payment has been added.
Delete Payment — Removes an existing payment.

Note: It is not possible to delete a broker payable payment if the FFE payable has already been paid. The FFE payment must be deleted first. A warning appears if this is attempted.

Make Payment Screen

Gross Commission Allocation Displays all payables for the associated invoice. The highlighted invoice is shown in green in the Invoices Summary section. Users can edit Broker Gross values for all deal participants.

The system validates Broker Gross in two ways simultaneously:

Total Broker Gross per broker per deal must match the Deal Profile.
Sum of Broker Grosses per receivable must match the Gross Commission receivable amount.

When Broker Gross is changed, the system checks whether the broker has reached the next split tier in real time and recalculates Amount Due accordingly.

Payment Details The active (selected) payee is shown first. Payment lines can be removed using the bin icon. The Total reflects the sum of applied payments; Balance shows the remaining open amount to be managed before saving.

Payment Methods: ACH, Check, Wire Transfer.

Print All Saves changes and downloads Payment Vouchers for all brokers. If unsaved changes exist, a prompt appears: "Do you want to save your changes before printing?" Clicking No prints the last saved version.

Paying Expenses

When expenses are entered on the Deal Profile, the Make Payment screen includes additional sections:

Payment Details — Additional Columns

Expenses — Sum of expenses from the Expenses and Deductions section. Read-only.
Net Amount — Final net amount (Amount minus Expenses). Must be ≥ $0. Read-only.

Expenses and Deductions Section

Field	Description
Expense Type	Type of expense.
Vendor Name	Vendor associated with the expense.
Expense Description	Description of the expense.
Expense Amount	Total expense amount.
Balance	Open balance remaining unpaid.
Broker	Payer name.
Broker Amount	Amount Due per broker.
House Amount	House expense amount due per broker.
Amount Applied	Editable. Amount to be paid by the broker. Must be ≤ Broker Amount. Full amount must be entered on the last payment.
Balance	Amount still unpaid.

The system calculates House Expense proportionally when a payable with broker expense is saved: House Expense = (Paid Broker Expense ÷ Broker Expense%) × House Expense%

Additional rules:

Outside broker expenses must be paid in full with no associated House Expenses.
Expenses reflect $0.00 until the payable is paid.
The system does not calculate "expected expenses" in advance.

Read-Only Mode

If the related receivable has not been paid, the Make Payment screen opens in read-only mode. A confirmation prompt appears with Cancel and OK options. Clicking OK opens the read-only view showing only the Invoice Summary and Payables Summary sections. A yellow warning includes a link to "apply a receipt", which navigates to the Make a Receipt page for the associated receivable.

Print Payment Voucher

Available from both the Payables grid and the Make Payment screen for internal and outside brokers. The voucher includes:

Expected payment details grid
Payment Details section: Payment, Date Paid, Payment Method, Reference #, Expense Paid, Amount Paid

If the associated receivable is unpaid, partially paid, or overpaid, an appropriate notification is printed on the voucher.

Outside Broker Voucher contains:

Payee: Company Name (Broker Name)
Gross Commission: Receivable value
Broker Gross: Broker gross commission
Net After Expenses: Broker Gross minus Expenses

The outside broker's company billing address (street, city, state, ZIP) is shown on the voucher. If no billing address is on file, the broker's primary address is used.

Export to Excel

The Invoices grid can be exported to Excel with all applied filters. Export options correspond to payable status filters: All Expenses, Open Expenses, Paid Expenses, or Pending Expenses.